Photography and Filming Policy

For the purposes of this policy, the following terms shall mean.

the term ‘child’ applies to anyone under the age of 18 while the term young people” applies to anyone over the age of 14 but under the age of 18
A ‘parent’ is a legal guardian or anyone who has caring responsibilities for children or young people
‘staff’ includes our coaches, team managers and all full and part time employees’ volunteers working on behalf of Firwood Bootle Cricket Club
ECB stands for the England and Wales Cricket Board
“Safe Hands” is the ECB’s policy for safeguarding children

Statement of Intent
The aim of this policy is to provide procedures and practical guidance for all Cricket employees, agents, volunteers, and other professionals and partners working with the club to safeguard children and young people

Introduction
Firwood Bootle Cricket Club is keen to promote the use of positive images of children and young people playing cricket. It is not preventing the use of photographic or videoing equipment. Some photographs are considered “personal data” under Data Protection”. Depending on the circumstance, consent from either the child, young person, and or both should be sought before capturing, sharing and or publishing images where a child can be identified, including e.g. posting for the website.

In addition, all the personal data that we process should be in accordance with GDPR principles and other relevant legislation and guidance.

Unfortunately, some people may use sporting events as an opportunity to take inappropriate photographs or film footage of children. All Staff should be vigilant about this. These individuals could attend our venues allowing people to presume they are related to a child involved. Any concerns during an event should be reported to the Club Official onsite or the designated event organiser, who should approach the individual concerned when possible. It is also possible that if a picture and name was published in the media, or on our website for example, this information could be used inappropriately. For this reason, the child’s or young person’s picture and name should not appear together.

There may be other reasons why individuals may not wish their child’s or young person’s photograph to be taken by someone they do not know personally, for example estranged parents looking to gain access to a child or young person, or families who have fled abusive situations.

Photography and Filming Policy
Firwood Bootle Cricket Club is keen to promote positive images of children playing cricket and therefore does not wish to prevent the use of photographic or videoing equipment by parents/carers..

Firwood Bootle Cricket Club wishes to ensure photography and video footage taken within cricket is done so appropriately. Parents and carers are welcome to take pictures of or filming of, their children. These are normal family practices and help mark milestones in a child’s life, however, in order to respect the privacy of other families, and for safeguarding reasons Firwood Bootle Cricket Club has adopted the following policy

Minimising the risks

Photographs/images are not to be taken at matches or training without the prior permission of the parents/carers of the child. Permission can be granted by the coach based on parental consents provided during the annual registration process.
Firwood Bootle Cricket Club staff must in all circumstances obtain the Parents /Carers /Child’s / adults written consent to use images and this is highlighted on the registration form
Children should be informed that if they have concerns they can report these to the coach or team manager
Permission should be obtained from parents to use the child’s image and, wherever possible show the image to the parents and child in advance.
Ask for the child’s/young person’s permission to use their image. This ensures that they are aware of the way the image will be used to represent cricket and the Club
If the photograph is used, avoid naming the child/young person.
Don’t use player profiles with pictures and detailed personal information on websites
Don’t use an image for something other than that what it was initially intended for and agreed
Don’t allow images to be recorded in changing rooms, showers or toilets-this includes the use of mobile phones that record images.Focus on the activity rather than the individual
Only use images of children in appropriate kit, training or competition, including recommended safety wear such as helmets, pads etc..
to reduce the risk of inappropriate use and to promote positive images of the children
Players, children/young people, and parents/carers should be aware that video equipment is a part of the coaching programme.
Any material taken in connection with coaching, must be stored securely and deleted or destroyed when a parent requests this, or when the material is no longer needed.
Choose images that present the activity in a positive light, and promote the best aspects of the sport and organisation
Provide coaches who use images of athletes as part of their training with clear guidelines by which they are required to comply, including: use of the images, consents, and retention, safe storage and confidentiality

Parents/Carers can withhold consent for photographs and filming of their child when registering their child and this can be changed at any time with the coach. When parental consent is not given, Organisers have a responsibility to put in place arrangements to ensure that any official or professional photographers can identify (or be informed about) which children should not be subject to close-up photography. This should be done in consultation with parents.

Some suggestions are:

providing some type of recognisable badge, sticker or wrist band
a system for the photographer to check with the activity organiser and/or team manager to ensure that it’s clear which groups or individuals should not feature in images

Talented young athletes

As young athletes progress up the competitive ladder, their sporting success can lead to an increased public profile:

elite-level events are more likely to take place in a public arena
event organisers and sport’s governing bodies will look to positively promote their sport
elite young athletes who receive endorsements or sponsorship may welcome positive media coverage on a local, regional or national level. In these cases, some aspects of our guidance around the use of images and publishing identifying information are neither practical nor desirable. However, organisers retain their duty of care to these athletes and a responsibility to safeguard them.
They must ensure that the athletes and their parents’ consent to images being taken and what information will be published alongside them. It’s important that our other good-practice guidance regarding supervision and the nature and use of images is still applied. In addition, athletes, their parents and media representatives need to be clear about appropriate arrangements and ground rules for interviews, and for filming and photo sessions. Sports organisations should help to manage these issues as part of their overall support of elite athletes.

Concerns regarding inappropriate, or intrusive photography/images should be reported to the Club Welfare Officer and recorded in the same manner as any other child protection or safeguarding concern before using images of children (for example on the web, in the media or in league handbooks), including broadcast on social media platforms.

Storage of images & Video footage

If you’re storing and using photographs to identify children and adults for official purposes – such as identity cards – ensure you comply with the legal requirements for handling personal information. For guidance on the Data Protection Act and other privacy regulations, visit the Information commissioner’s office (ICO) website.

Secure storage of images or video recordings of children must be kept securely:

hard copies of images should be kept in a locked drawer
electronic images should be in a protected folder with restricted access
images should not be stored on unencrypted portable equipment such as laptops, memory sticks or mobile phones
Avoid using any personal equipment to take photos and recordings of children – use only cameras or devices belonging to your organisation.

Using video as a coaching aid

Some coaches also find it helpful to use photographs or videos as a tool to support a young athlete’s skills development. However, the use of photos and videos on websites and social media, and in posters, the press or other publications, can pose direct and indirect risks to children and young people if not managed correctly.

A coach must inform the child (and parent if possible) that video recordings will be made during a

particular coaching session or match.

Any video material taken as a coaching aid must be stored securely and deleted or destroyed when a

parent requests this, or when the material is no longer needed.

The coach must not under any circumstances, distribute video or upload onto other personal

devices/social media platforms.

Use of CCTV in leisure facilities

If Firwood Bootle Cricket Club intends to use a live video stream of a game for parents to spectate that is displayed in public areas or streamed via YouTube, we will make sure that:

all players are aware
images are not recorded
any cameras provide wide-angle, general views of the pitch
there are arrangements in place to respond to any concerns about anyone watching the stream whose behaviour gives cause for concern

Concerns regarding inappropriate or intrusive photography should be reported to a Firwood Bootle Cricket Club Welfare Officer, County Safeguarding Officer or the ECB Safeguarding Team and recorded in the same manner as any other child protection and or safeguarding concern

Club Welfare Officer: Alex Walker 07974 224031

Club Welfare Officer: Christine Corden 07771 415697

Club Welfare Officer: Sarah Schafer 07931 239659

Club Welfare Officer: Peter Jones 07794 574123

ECB safeguarding Team: safeguarding@cricketregulator.co.uk; Telephone 020 7432 1200